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About Prodactive

Our foundations are in PPM and PMO leadership, but our capability extends well beyond portfolio delivery. We build tailored solutions that combine Smartsheet core features with advanced applications, integrations, and, where needed, custom APIs, creating flexible systems that scale from lightweight builds to complex enterprise ecosystems. 

What We Do
We are more than consultants—we are business partners with global experience, helping organisations transform execution, enhance productivity, and leverage technology for smarter working across all levels, sectors, and functions worldwide.
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Our Offering
Our offering includes solution consulting, project health assessments, process improvements and software licensing, ensuring organisations have the right tools, expertise, and strategies to optimise execution, enhance productivity, and drive lasting business success.
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Products We Support
We support an evolving range of collaboration tools, including Smartsheet, Brandfolder, AppSheet, Power BI, and custom integrations, ensuring organisations have the right solutions to streamline workflows, enhance insights, and drive efficiency.
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Some of Our Recent Clients

See our infosys case study
Learn more about Prodactive

Latest from Prodactive

Automating Smartsheet Dropdowns and Forms with Data Shuttle 

Smart Science, Smarter Workflows: RxCelerate’s Operational Upgrade

Project Health Check

Episode 13: Achieving Lift-off with Smartsheet – Warren Beinart, BDO

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Latest Videos

The Index/Distinct formula is really powerful and can be used in many ways to dial up your solutions. In this video, Rich demonstrates a variety of solutions, from team lists with holidays or upcoming tasks, creating specific lists that can be used for dropdowns or how to get more out of your Resource Management Advanced Reports data. CHAPTERS: 00:00 Introduction and Purpose 00:13 Understanding the Index Distinct Formula 00:58 Practical Application: Project Team Contact List 02:28 Dynamic Project Management with Index Distinct 05:18 Advanced Formula Techniques 07:56 Resource Management Insights 09:53 Conclusion and Additional Resources ABOUT PRODACTIVE: We're an award-winning Smartsheet partner with team members in the UK, USA and South Africa, helping clients all over the world, from North America to Australia, achieve great things with Smartsheet. Rich Coles has over 20 years experience working within multi-national organisations helping deliver projects and programmes at a local and global level, from new product launches in FMCG, to people and process transformation in pharma, refurbishments in retail and real estate. Leveraging this experience, a core expertise in cross-functional working, project and programme management and a deep knowledge of how to get the best out of Smartsheet, we help organisations maximise productive working and unlock unrealised business opportunities by harnessing the power of data and business insights. Any questions, or for help with your PMO Smartsheet solution, including using any of Prodactive's extensive range of solutions, please get in touch. https://www.getprodactive.com
YouTube Video UExpaWpvMzduM2dQOFZITjdUeHZsQzcxbndubUN1MVZTNi4zRjM0MkVCRTg0MkYyQTM0
In this episode of Smartsheet Unlocked, Rich Coles chats with Warren Beinart, Managing Director Advisory Operations at BDO and hear about his career journey from studying Computer Science in South Africa to an extensive career in Financial Services consulting in the US, where Warren has lived for the past 35 years. Hear how Warren was first introduced to Smartsheet by a colleague and how it grew from being a 'rogue' tool at BDO to having over 3,400 users and rapidly growing as a result of the platform's flexibility, how effectively it can be used with external users and the security controls implemented. Warren also shares about his role on the Smartsheet Product Advisory Council, the growing an internal Community of Practice, as well as his top tips on getting started with Smartsheet, building traction within an organisation, his favourite feature and the feature he'd most like to see. Chapters: 00:00 Introduction to Smartsheet Unlocked 00:56 Meet Warren Beinart: Journey to Smartsheet 03:55 Warren's Career Path and Early Smartsheet Experience 07:07 Smartsheet's Role at BDO 11:07 Smartsheet's Growth and Collaboration Benefits 17:27 Security and Advanced Features of Smartsheet 20:58 Smartsheet Product Advisory Council 25:22 Personal Experiences and Initial Impressions 26:11 Smartsheet's Growth and User Feedback 27:37 Internal Community Practices at BDO 28:13 Rebuilding Community Practices Post-COVID 32:27 Collaborative Tools and Processes 36:03 Project Management and Control Center 38:13 Global Expansion and Client Collaboration 39:52 Advice for New Smartsheet Users 44:02 Future Plans and Final Thoughts Quick Links: •Warren Beinart LinkedIn: https://www.linkedin.com/in/warrenbeinart/ •BDO website: https://www.bdo.com/ •For more podcast episodes, head to our Podcast page: ⁠https://www.getprodactive.com/podcast/ About Prodactive: We're an award-winning Smartsheet partner helping clients all over the world, from North America, Europe to Australia, achieve great things with Smartsheet. Rich Coles has over 20 years experience working within multi-national organisations helping deliver projects and programmes at a local and global level, from new product launches in FMCG, to people and process transformation in pharma, refurbishments in retail and real estate. Leveraging this experience, a core expertise in cross-functional working, project and programme management and a deep knowledge of how to get the best out of Smartsheet, we help organisations maximise productive working and unlock unrealised business opportunities by harnessing the power of data and business insights. Any questions, or for help with your PMO Smartsheet solution, including using any of Prodactive's extensive range of solutions, please get in touch. •Prodactive website: ⁠https://www.getprodactive.com ⁠ •Rich Coles on LinkedIn: ⁠https://www.linkedin.com/in/richard-coles/⁠
YouTube Video UExpaWpvMzduM2dQOFZITjdUeHZsQzcxbndubUN1MVZTNi5GM0Q3M0MzMzY5NTJFNTdE
Ever thought, “If only Smartsheet could do this?” At Prodactive, we push Smartsheet’s limits — and now we’ve built Smarthub, a web platform packed with innovative add-ons, tools, and templates to supercharge your solutions. In this interactive session, discover what Smarthub is, why we created it, and how it can help you scale smarter, faster, and extend your magic powers. This is the full recording of our online launch where we explore real-world use cases, show the tools in action, and explain how to access Smarthub and shape its future with your ideas. To find out more about Smarthub by Prodactive, go to https://www.getprodactive.com/smarthub/ We're an award-winning Smartsheet Platinum partner based in the UK, and we help clients all over the world, from North America to Australia, achieve great things with Smartsheet. Website: https://www.getprodactive.com #smartsheet #projectmanagement #pmo
YouTube Video UExpaWpvMzduM2dQOFZITjdUeHZsQzcxbndubUN1MVZTNi4yMDhBMkNBNjRDMjQxQTg1
Highlights from the full version available here: https://www.getprodactive.com/podcast/ Hear from Charles 'Chuck' Prudente on how Infosys Consulting are redefining project delivery with the introduction of their Project Management Control Center (PMCC) toolkit, which enables them to get set up with clients so much faster and establish a consistent methodology and single source of truth from Day 1 for the client, consultants, partners and Infosys leadership. This is a result of the creation of the Project Management Center of Excellence (PM CoE), led by Jeff Keller and Chuck. Discover how Infosys Consulting has revolutionized project execution with their PMCC toolkit, uncovering insights and real-life examples. Learn about their innovative approaches, industry solutions, and inspiring success stories. Whether you're a novice or a power user, this episode will inspire you to achieve better outcomes using Smartsheet. Quick Links: •Charles 'Chuck' Prudente LinkedIn: https://www.linkedin.com/in/charles-chuck-prudente-b490301/ •Infosys Consulting website: https://www.infosys.com/services/consulting.html •For more podcast episodes, head to our Podcast page: ⁠https://www.getprodactive.com/podcast/ About Prodactive: We're an award-winning Smartsheet partner helping clients all over the world, from North America, Europe to Australia, achieve great things with Smartsheet. Rich Coles has over 20 years experience working within multi-national organisations helping deliver projects and programmes at a local and global level, from new product launches in FMCG, to people and process transformation in pharma, refurbishments in retail and real estate. Leveraging this experience, a core expertise in cross-functional working, project and programme management and a deep knowledge of how to get the best out of Smartsheet, we help organisations maximise productive working and unlock unrealised business opportunities by harnessing the power of data and business insights. Any questions, or for help with your PMO Smartsheet solution, including using any of Prodactive's extensive range of solutions, please get in touch. •Prodactive website: ⁠https://www.getprodactive.com ⁠ •Rich Coles on LinkedIn: ⁠https://www.linkedin.com/in/richard-coles/⁠
YouTube Video UExpaWpvMzduM2dQOFZITjdUeHZsQzcxbndubUN1MVZTNi5ENDU4Q0M4RDExNzM1Mjcy
In Smartsheet Unlocked Episode 11, we get to chat with Inês Barbosa, Director of Portfolio Management at RxCelerate, an outsourced drug discovery and development company that provides a comprehensive suite of services to pharmaceutical and biotech companies. Inês shares her journey from a career in the laboratory to portfolio management, from being a Smartsheet newbie to a presenting at Smartsheet user group and leading a transformation in work management at RxCelerate with the introduction of Smartsheet as the company's Project and Portfolio Management platform, as well as it being used for so much more. She also shares her top tips for getting started, growing adoption and her favourite feature. Chapters: 00:00 Introduction to Smartsheet Unlocked 00:56 Meet Inês Barbosa: Head of Portfolio Management 03:10 About RxCelerate 04:35 Role and Vision of Portfolio Management 07:58 Inês' Scientific Background 09:48 Transition to Project Management 13:36 Exploring Smartsheet for RxCelerate 18:10 Implementing Smartsheet: Challenges and Learnings 24:46 Benefits of Smartsheet Implementation 25:46 The Power of Centralised Metrics 26:10 Collaboration Across Departments and Clients 26:27 The OHIO Principle: Only Handle It Once 27:00 Management Visibility and Reporting 28:01 User Adoption Journey 32:00 Smartsheet's Versatility in Operations 33:09 Client-Facing Solutions and Innovations 36:50 The Impact of User Groups 40:54 Advice for New Smartsheet Users 43:04 Favourite Features and Future Requests 46:10 Shoutouts and Final Thoughts Quick Links: •Inês Barbosa LinkedIn: https://www.linkedin.com/in/in%C3%AAs-barbosa-600814144/ •RxCelerate website: https://www.rxcelerate.com/ •Smartsheet User Groups https://www.smartsheet.com/user-groups •For more podcast episodes, head to our Podcast page: ⁠https://www.getprodactive.com/podcast/ About Prodactive: We're an award-winning Smartsheet partner helping clients all over the world, from North America, Europe to Australia, achieve great things with Smartsheet. Rich Coles has over 20 years experience working within multi-national organisations helping deliver projects and programmes at a local and global level, from new product launches in FMCG, to people and process transformation in pharma, refurbishments in retail and real estate. Leveraging this experience, a core expertise in cross-functional working, project and programme management and a deep knowledge of how to get the best out of Smartsheet, we help organisations maximise productive working and unlock unrealised business opportunities by harnessing the power of data and business insights. Any questions, or for help with your PMO Smartsheet solution, including using any of Prodactive's extensive range of solutions, please get in touch. •Prodactive website: ⁠https://www.getprodactive.com ⁠ •Rich Coles on LinkedIn: ⁠https://www.linkedin.com/in/richard-coles/⁠
YouTube Video UExpaWpvMzduM2dQOFZITjdUeHZsQzcxbndubUN1MVZTNi41QTY1Q0UxMTVCODczNThE
Your spreadsheets do not need to be boring. Images paint 1000 words, especially when you’re dealing with product, places, brands, people. You can immediately grab attention and say a lot more with images. But the challenge can be how to get these images into your spreadsheet quickly and easily. At Prodactive, we’re constantly innovating and pushing the limits of what Smartsheet can do. Through our Smarthub platform, we’ve built a growing suite of tools that take your Smartsheet solutions to entirely new heights. Have hundreds of files to upload? Bulk Attach to Row lets you drop them all into your sheet and into individual rows cutting down the time it takes your team to manually perform the task. Want to see what’s attached? Filenames are shown automatically – and when the files are images, our Image-to-Cell tool brings the magic to life by displaying these images directly inside your sheet and cell determined with the click of a few buttons. Do you need even more flexibility? With a wide array of custom configurations to meet your needs, Image-to-Cell can bring images to life in your solutions that allow you to be in total control of where you take your solution. And if you need to know how many attachments are in each row and if they are the right ones, Attachment Info can give you full visibility into their counts and names om your sheet so you can search or identify key information or issues faster and more efficiently. These are just a few of the many tools and solutions will be releasing regularly as part of Smarthub by Prodactive. Want to find out more? Head to www.getprodactive.com/smarthub and get in touch!
YouTube Video UExpaWpvMzduM2dQOFZITjdUeHZsQzcxbndubUN1MVZTNi5EQUE1NTFDRjcwMDg0NEMz
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What They Say

I reached out to Prodactive to fix a broken PowerBI dashboard. Nicole Codispoti worked with me to understand the underlying issues and our requirements. She explained what wasn’t working and offered a solution that would create a more user-friendly dashboard in the short term. Nicole is a clear expert on PowerBI and rebuilt our dashboard quickly and efficiently. She made everything she worked on just a little bit better without being asked. That kind of proactivity is difficult to come by and greatly appreciated. Nicole also went out of her way to deliver our product on a tight deadline despite a busy travel schedule. We really appreciate Prodactive’s quick turnaround, and we will be reaching out to them about creating an even better long-term solution.
Elizabeth SkepsSecurity Director, Latin America, Warner Bros. Discovery
Elizabeth Skeps
I really enjoyed working with Prodactive on this solution. Their PPM expertise was evident from the start and they showed great flexibility in adapting their standard solution to support the unique aspects of what we do, without compromising on good project management practice
Shaf ChaturBusiness Process Manager, Elements Green
Shaf Chatur
Thanks to Prodactive and Smartsheet, projects have never been more organised. Our scientists can look at time plans and spot dependencies across departments, enabling them to plan and allocate resources more efficiently.
Gundeep Singh & Inês BarbosaHead of Project Management & Head of Portfolio Management, RxCelerate
Gundeep Singh & Inês Barbosa
Rich Coles supported us not just as an implementation partner but also as a consultant, an advisor in driving us through the capability of the tool offering solutions with best practices.
Anupreet MalhotraIT Program Director, Acuity Analytics
Anupreet Malhotra
Not only do you get a Smartsheet wizard that is able to turn ideas into sound solutions, but you get a strategic partner that challenges you with over 25 years of PPM and Pharma experiences
Abdullah AlmiqsabiSenior Manager, Corporate Planning, Genmab
Abdullah Almiqsabi
Prodactive has been an invaluable partner in our Smartsheet journey. Their expertise and templates helped us rapidly design and deploy a global Program Management Control Center that standardizes our processes, unifies data, and accelerates delivery across Infosys. The automations, dashboards, and portfolio-level visibility enabled through the solution continue to impress both our teams and our clients, reinforcing confidence in our program delivery model. Prodactive’s ongoing support has been instrumental in maximizing the power of Smartsheet across our enterprise.
Charles "Chuck" PrudenteGlobal PMCC Lead, Project Management Center of Excellence, Infosys.
Charles "Chuck" Prudente
I consider myself to be an advanced Smartsheet user but after only two hours with Rich, I already felt I had my money's worth for Prodactive’s 10 hour support package.
David WattsDivisional SHEQ Manager, Epwin Group
David Watts
Phil and the Prodactive team optimised Smartsheet Control Centre for our joinery jobs, enhancing efficiency and visibility. Their dedication and responsiveness ensured a customised solution aligned with our business needs.
Chloe March BrownOperations Manager, Forest Joinery
Chloe March Brown
Working with Rich and Prodactive was a pleasure and I would highly recommend his services to anyone interested in utilising the Smartsheet platform
Greg BaileyManagement Accountant, Logistica
Greg Bailey
Prodactive was very flexible with our requirements and quick to respond with changes and user feedback. Smartsheet is a game changer for efficiency and work transparency.
Angela LekkouSenior Project Manager, Sani/Ikos
Angela Lekkou
Gong cha has Master Franchisees around the world and this has really helped me to streamline my processes, save so much time for everyone involved and provide instant updates 24/7
Ahmet BaristiranFormerly Global Transformation Director, Gong Cha
Ahmet Baristiran
The solution Prodactive has built for us is a total game-changer. We engaged with them for their PPM expertise and their template set has given us a consistent framework with which to manage our projects
Oliver HolmesOperations Director, Bernard Interiors
Oliver Holmes
Prodactive were happy to build the solution piece-by-piece and were able to adapt it on the fly as new ideas surfaced. They were also willing to subject it to the exacting level of scrutiny that our own clients put on us
Paul FitzgeraldManaging Director & Founder, Hawksmoor Construction
Paul Fitzgerald
I highly recommend Prodactive to develop your Smartsheet workspace. Rich is incredibly knowledgeable with Smartsheet, Processes, Systems and Project Management
Steve GriesselGroup Chief Executive Officer, Paramount
Steve Griessel
Smartsheet introduced us to Prodactive when we were looking for support with our implementation of Control Center. As a joinery business, each project we engage in requires the design, manufacture, delivery and installation of many items, and Prodactive were quick to understand that this would require a different approach to conventional project scheduling. They built a solution from the ground up that gives us a clear view of the stage each item is at, as well as a broader view of each project as a whole. We are grateful for the support they provided and are now looking for them to extend this solution to give us even greater visibility and control over the manufacturing process.
Paddy O’LoughlinOperations Director, GEM Joinery
Paddy O’Loughlin
When rapid growth pushed our project systems past their limits, we needed expert help fast. After discovering Rich's videos online, I reached out to Prodactive. Rich and his team quickly understood our challenges and delivered tailored Smartsheet solutions that gave us the robust project management framework we needed to scale. The results were immediate; we delivered our critical project on time, which I'm confident wouldn't have happened without their intervention. We're now working with Prodactive to build out our complete operational playbook in Smartsheet. If you're outgrowing your PM systems and need proven expertise to scale effectively, I highly recommend Rich and the Prodactive team.
Lukeman ColeChief Transformation Officer & Founder, Transformious Inc.
Lukeman Cole
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Steven Dearing,
Business Systems Manager at Big Red Construction
Prodactive has been an invaluable partner, enabling Infosys to standardize program management, unify data, and accelerate delivery through a powerful Smartsheet-based PMCC
Charles “Chuck” Prudente
Global PMCC Lead, Project Management Center of Excellence, Infosys
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