Automate P&L Financial Reporting from Excel to Smartsheet

The Challenge with Financial Data

Integrating financial data into Smartsheet can sometimes be challenging. While Smartsheet offers fantastic capabilities, financial teams often rely on the advanced features of Excel to manage profit and loss tracking and other financial metrics. This reliance on Excel can create a fragmented system where financial data isn’t easily accessible within Smartsheet, posing a challenge for management teams who need a single source of truth.

Introducing Data Shuttle

That’s where our solutions come in. We leverage Smartsheet’s advanced application, Data Shuttle, to bridge this gap. By using Data Shuttle, we’ve developed a method to import financial data into Smartsheet efficiently, providing a consolidated view of financial information. This ensures management teams have easy access to the latest financials, all in one place.

How It Works: A Step-by-Step Guide

1. Dashboard Overview: Our process begins with a Smartsheet dashboard designed for your organisation, showcasing financials up to a specific month. The dashboard includes charts, views, and detailed metrics that track performance against budget and year-to-date figures.
2. Data Source and Transfer: Financial information is initially tracked in Excel. The challenge here is how to effectively transfer this data into Smartsheet. By leveraging Data Shuttle, we transpose this information and upload it directly into Smartsheet, enriching it with unique identifiers for seamless integration.
3. Automatic Updates with Data Shuttle: Instead of relying on manual updates from finance teams, we utilize Data Shuttle to automate data uploads. Finance teams can receive update requests via email, allowing them to provide new financial data with just a few clicks.
4. Real-Time Dashboard Updates: Once data is updated in Smartsheet, it triggers a Data Shuttle to refresh the dashboard. The dashboard then reflects the latest financials, such as changes from April to May, ensuring that all stakeholders have access to up-to-date information.

Benefits of This Integration

This integration is perfect for teams operating outside Smartsheet, like those reliant on Excel, as it simplifies data management and visualisation. Our solution automates the data upload process, minimising manual effort and potential errors. Users can enjoy more visualised and accessible financial information, making decision-making faster and more informed.